Property Manager’s Guide to Condo Management Software: Maintain, Track Tasks & Book with Ease

Property Management Software

Record keeping for condo property management

According to Google, property management is defined as “the operation, control, and oversight of real estate. Management indicates a need to be cared for, monitored and accountability given for its useful life and condition.”

In these terms, it is easy to see why coordinating, taking care of and keeping track of every detail to keep a condo building running smoothly can become stressful at times.

Not only are there not enough hours in the day, many property owners and managers are discovering that old management systems, such as excel tracking sheets, are ineffective and time-intensive.

Keep records organized in one place

As a property manager, you have a lot on your to-do list and management technology can help you and your staff get more done in less time.

“For every minute spent organizing, an hour is earned.” - Anonymous

Get rid of that old tracking system consuming the majority of your time, leaving none to prepare for your next board meeting or have the garage door fixed. Features like Maintenance Tracking and Task Tracking provide a quick, reliable way to file and maintain all building maintenance requests, repairs and records.

Increase staff efficiency by keeping tasks sorted and tracked, eliminating the need for paper records and building maintenance and/or task logs. Integrating condo management software into your daily workflow ensures that condo staff and residents receive efficient and organized management.

Easy Amenity Booking

Booking condo amenities can present its own stresses. Double or lost bookings are common, creating resident and staff embarrassment and/or frustration.

Why use ineffective sign-in sheets you have to transfer over to a computer or into a spreadsheet? With community access online, amenity bookings are simple. No more double bookings, as all bookings are recorded by date and time.

Residents can request an amenity booking and pay online with a credit card (deposit, amenity fees). Condo staff can record and monitor all amenity room activities by time and date easily. This keeps condo amenities and management records nicely organized and easy to access.

Order Status Certificates Online

No more waiting for owner status certificates in the mail or via courier. They are sent to you via PDF download, reducing shipping/printing costs. One more task you can easily check off your to-do list.

The Property Management Possibilities are Endless

Consider the possibility of increased efficiency, flexibility and greater owner/management transparency. Property management software solutions make it possible to manage multiple properties without having to work 100-hour weeks slaving over spreadsheets, managing staff task lists and time sheets.

Opportunities for innovation using technology in real estate continues to grow as an increased number of property owners and managers are choosing to integrate technology into their work process. And why not? Condo communications technology makes tracking and providing services for condo owner/tenants simpler, turning management duties and tasks across multiple properties into a manageable process.

Next week, you can learn more about using condo management software to streamline and simplify security and concierge services. But until then, take a look at how to use a property management software to improve communication.